location / New York, New York
date posted / 01/13/2017
job description / Group Administrative Assistant, MRM//McCann

Core Duties/Responsibilities

 

Summary                    

The Group Administrative Assistant will be responsible for representing the New Business and Strategy executives and maintaining their schedules to ensure optimal efficiency in the department.

 The Group Administrative Assistant is representative of Corporate HQ and should maintain a professional attitude and behavior with a strong integrity, confidentiality and professionalism.   

 

Responsibilities:

  • Manage executive calendars, including scheduling appointments independently as necessary.
  • Arrange complex and detailed travel plan, being proactive and responsive to last minute changes
  • Coordinate all aspects of meetings or conferences including travel arrangements, facilities, food and beverages, invitations, and speakers.
  • Maintain Outlook folders; organize and be ready to retrieve and distribute documents and materials.
  • Maintain NB database.
  • Compile executive expense reports.
  • Maintain confidentiality of knowledge gained through interaction with executives.
  • Work effectively with all Agency departments.
  • Handle some executive personal matters.
  • Any tasks as assigned.
  • Screen and respond to incoming calls and correspondence; forward appropriate calls or correspondence to executives as necessary.

Required Skills/Knowledge/Experience

  • Bachelor’s degree preferred.
  • 3-5 years of related administrative experience required.
  • Extensive knowledge of Microsoft Office Suite required.

MRM//McCann is committed to being the most relevant, effective, indispensable marketing agency in the digital world. We are a leading Customer Experience Agency that puts people first. We employ the most innovative talent in the industry to meet each client’s unique challenges with positive, measureable results. Our strategic, creative and technological expertise-including deep experience with segmentation, targeting, and analytical tools and methodologies- deliver the most effective marketing programs and platforms in the world.

We love our diverse workplace! MRM//McCann is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status or any other occupationally irrelevant criteria