location / Princeton, New Jersey
date posted / 08/11/2016
job description / Group Coordinator, MRM//McCann

Core Duties/Responsibilities

Job Title: Group Coordinator

 

Responsibilities

  • Manage front desk responsibilities
  • Administrative support for senior management
  • Provides marketing support across our core disciplines (ie. New Business, Account, Creative)
  • Support operations, as needed
  • Manages executive team calendars and independently schedules meetings
  • Arrange detailed travel plans, itineraries and compiles documents.
  • Assists with creative writing as needed by team
  • Research and create PowerPoint decks
  • Prepare excel spreadsheets for special projects
  • Screens incoming calls and correspondence as needed
  • Liaise and build relationships with other groups within the organization
  • Responsible for supporting department heads leadership within department
  • Must comply with quality standards for the team as set forth by the department head.
  • Keeps abreast of current trends and the latest technological advances
  • Looks for ways to help the account team get the job done
  • Builds relationships at appropriate client/vendor level
  • Planning agency events

 

 

Tasks

  • Keeps supervisor apprised of the status of work
  • Prioritizes tasks and assignments to meet scheduled deadlines
  • Coordinates travel and executive team calendars
  • Researches and prepares special projects as required
  • Proofreads, organizes and maintains files
  • Copying, distribution, mailings, etc.
  • Able to work flexible hours
  • Works with Account Executives to collect competitive data/samples
  • Distributes pertinent information

 

Required Skills/Knowledge/Experience

Qualifications

  • Excellent communication skills both, written and oral
  • Exceptional writing skills
  • Strong ability to organize and work on multiple tasks simultaneously
  • Must be proactive/take initiative
  • Must be proficient Microsoft Office with an emphasis on PowerPoint & Excel
  • Bachelors Degree in communication or journalism a plus
  • Engaging, motivated, balanced and team player
  • Strong problem solving skills and detail oriented
  • Able to function in a fast paced environment
  • MAC/PC proficiency